Accounts Payable Specialist (Contract-to-Hire)
Location: Aurora, ILJob Requisition: 7702Hourly Pay Range: $27.00 – $31.25. Individual rates are based on education, geographic location, and alignment to the market data.
Description for Accounts Payable Specialist:
The Accounts Payable Specialist is responsible for processing invoices accurately and efficiently for payment while ensuring all invoices are processed timely to meet payment terms. This individual serves as a primary contact for vendors, supports financial reporting requirements, and continually evaluates and improves procedures related to invoice processing and payment activities.
This role requires a highly detail-oriented and process-driven professional who can operate independently, support multi-site operations, and help enforce strong accounts payable procedures across the organization.
Responsibilities for Accounts Payable Specialist:
- Match invoices and receipts with purchase orders
- Upload PO receipts daily into Yooz
- Upload invoices into DelmiaWorks a minimum of twice daily
- Process all non-receipt invoices by routing to appropriate approvers in Yooz
- Follow procedures and assist with new vendor setup
- Follow procedures and assist with vendor changes
- Handle maintenance of petty cash
- Process vendor credit memorandums matching to RMAs
- Review AP email daily and serve as the primary phone contact
- Reconcile vendor statements and follow up on vendor inquiries
- Communicate with vendors concerning invoices and payments
- Communicate with other departments to obtain information necessary to facilitate invoice processing
- Research each state’s use tax requirements, identify applicable invoices, and flag for use tax
- Provide monthly use tax reports to accounting
- Maintain contribution detail sheets
- Research outstanding check lists monthly
- Manage the Yooz database, including user setup, chart of accounts, and approval workflows
- Post weekly virtual credit card transactions in Regal Pay and bank systems
- Post positive pay files to the bank
- Post weekly Avid check files
- Generate and review weekly Avid Aging reports and follow up on potential issues
- Assist in maintaining the timeliness of the month-end close process
- Lend support and cross-train in other accounting areas
- Assist with annual financial audits
- Perform other duties as assigned
- Follow all safety rules, policies, procedures, and work instructions
Requirements for Accounts Payable Specialist:
Must Haves
- Previous Accounts Payable experience within a manufacturing environment
- Experience working within a process-driven accounting department
- Comfortable working independently with minimal supervision
- Strong attention to detail and organizational skills
- Experience supporting multi-site operations
- ERP system experience (any ERP acceptable)
- Comfortable working with AP automation tools and workflow systems
- Ability to communicate effectively with vendors and internal departments
- Understanding of accounting close processes and deadlines
- Must understand that AP close occurs on the 1st and 2nd business days of each month and PTO is restricted during close periods
- Strong sense of ownership, accountability, and judgment
- Ability to learn from feedback and continuously improve
- Comfortable leading, influencing, and enforcing AP processes and procedures across the organization
- Confident holding internal stakeholders accountable to proper AP workflow and approval processes
Nice to Have
- Prior Yooz experience
- Experience with DelmiaWorks ERP
- Experience with positive pay processing
- Use tax exposure
Benefits for Accounts Payable Specialist:
- Health insurance eligibility on 1st day of employment (Medical, Dental)
- 401k after 6 months of employment
- Accrued Paid Time Off
